University of South Carolina Libraries
Fiscal report and a statement of expenditures recon for rent, contributions and other ploye< r: a ??? 1 1 ' ? * iiacvi cumgea ctnu cuniraciurai Kepi, services. of wo Also required are a statement of "TJi expenditures for commodities, to be re< be reported to the Division of The General Services of the Budget and (LAC Control Board, and an instm organizational chart of all state consi personnel to the State Personnel requii Division. persoi Although the university has sities. maintained some internal Gee reporting in these areas, the new execu system marks the first time the possifc state has attempted to create the sj uniform statpwiHp ficool q"- -*-1 ??v- sixiie countability. Und According to Brunton, the only chase logical way of getting the reporl materials required and keeping of Gei them up to date is by the use of the for ui computer. reporl USC administrators have ex- exces pressed concern that some vendo systems, which took as much as Wh? two years to develop, will now that r become inoperable. "Changes will be rec require a lot of work," Brunton order, said. He added that implementing the v< new systems tends to send costs chers up. printe One change will be in the An i reporting of travel by university volum personnel. As it is now, travel is piece reported on an academic unit or buys t departmental basis, but under the additi new system will have to be of inf reported by name of individual. there mi- _ A - i me aci aiso requires detailed 10-15 < reporting of all state personnel on Cha organizational charts. Such charts elude would have to include all symb< authorized positions, the personnel This grade and compensation of each, in itse as well as whether the positions are chara< filled or vacant. tobev "Listing more than 4,000 em- that tl ployes on an organizational chart margi is almost inconceivable, but the made law says tnis snould be done," card. Brunton said. The M.D. Tavenner, personnel is fom director, said the Personnel comm Department is preparing to make includi the transition into the new system, somell "At this stage we think we know before the intent and requirements, but "On< we just don't know the it won magnitude," he said. the pi "It will be a massive effort to McEai trap data and put it in the format Divisic required," he added. Com The department is awaiting no offi clarification of the organizational will be chart in regard to reporting Deparl student employes. "We are do re] anxious to get it behind us," utilize lavenner said. Coop According to Jack Cooper, Service director of Computer Services, if the in! South Carolii Complete Wildernes jsm ? " qui ;i 11-7 30 M-F 940 HARDEN ST ;!; 10-6 Sat COLUMBIA S C THE NORTH FACE ! * CAMP 7 ;| ALTRA KITS f VASQUE BOOTS If PHOENIX KAYAKS if WOOLRICH ALPt | EUREKA TENTS ing ? is on students who are em- act. If departments decide i for a short time have to be the computers, programs wi there will be a large volume to be drawn up and reports ~1_ 1 1 i k mvoiveu. have to be printed. "This w<j iere is some hope that it won't a lot of work," he said, quired," he added. Cooper said the cost c Legislative Audit Council plementing the act, if Cor ), the agency preparing the Services were involved, wo ctions for compliance, is in excess of $100,000 for th dering changing some year. -ements in the reporting of An alternative to the qua nnel for the state univer- reporting required by th would be a system .?? O-l i ? tin* ? uge ocnrueuer, ivianagemeni Dy ttxcepl tive director, said that it is Under this system only ch >le universities may not have would be reported, instead ame requirements as other information, Cooper explain agencies in certain areas. Although most administi ler the new system, pur- agree the implementation o s by the university will be act will be costly, Brunton sai ted quarterly to the Division "almost impossible to say leral Services. Expenditures much it will cost." He adde( nits of under $200 will be the university will be better a ted in a lump sum and units in judge costs involved wh< s of $200 will be itemized, by receives finalized procedurej r. The LAC is in the proce it this means, Cooper said, is preparing a second set o uucu mure liuuriiiaiion win sirucuons to be sent out to all luired to process a purchase agencies. The first set was s< There will be an increase in all agency directors July slume of work for keypun- critiquing and the LAC is and a large increase in reviewing the critiques, d output, he explained. ferences have been held with in example of the increase in agencies having certain prot e the bill would bring, every in complying. of property the university While most USC administr hat costs more than $200, in agree with the intent of on to the some 100 characters Stevenson Act some express ormation required already, that the state may have tak< will be an increase of another more than it can possibly ha ?haractf?rs Cnnnpr sniH In :? r? w~..v. aii un niLui view in eariy racters of information in- Bernard A. Daetwyler, every letter, number or president of finance said, }1 punched. detail that has to be reportec ; increase creates a problem can't be handled. It will cos If because every time a new state a lot to report witl cter is punched it is subject ultimate good." /rong, Cooper said. He added Although Brunton said he tl lere is a one per cent error the intent and principles of th n, and each time an error is are good, he added, "The exec the computer rejects the is frightening and has the pote of being self-defeating." Division of General Services He explained the state still h nulating a uniform code for do the fundamental work th (ldifips that \im11 u uavc lu ue necessary. "Agencies 1 ed on all purchase orders, established for certain funct ling that has not been done and the university's function in the state. educate," he said. :e it's set up and operating, "I don't think there has bee t be any more trouble than proper accountability (to -esent system," Furman state), but in getting that chern, director of the countability you do not war >n of General Services, said, destroy what you are me puter Services has received accountable," he added. cial word on how reporting ; handled by the university. :ments can either decide to porting manually or can 1 computers, Cooper said. !. er added that Computer I 3S already carries a lot of 1 rormation required by the iam I (8 Outfitter i 1 ; B McDonald's, a 1 alitii noar> ? npwocf lnoafirtn mbi 20 | I opening soon. V | 1 employment. 29205 (803) 799-7571 i; I ill Now is your opp <fi TY PAPK IMP :: 1 restaurant in th 11 n schedules and SIERRA DESIGNS |: | scneauies, ana JAN SPORT ; I lVlrDoii'ilH'** i?* v RAICHLE BOOTS | I Donald s is y CHOUINARD || IV ENLITE HIPCARRY I , CAMPTRAILS | >a8e 1 to use H u nave Mn?g?g|^R? would | be HHBHBH en it m # Agencies { in- w f'3 for fiscal n?w By un(ia S. Funaiole Von" Associate Editor those )lems Although extensive rnnortinc W 1 V'"C expenditures is required by ators newly adopted Stevenson Fis the Accountability Act, there has b *ear little complaint from agenc 'n,?n preparing to comply. ndle. So far, across the board, it 1 been greeted by the state witl spirit of cooperation I fii . ? astonishing in view of t ft? requirements," George Schroec t the executive director of I 1 n0 legislative Audit Council (LA . said. tunks The LAC is the agency collect e act the information required by ution act?an act adopted by the state ;ntial . check the fiscal dealings of state agencies, departments i as institutions. at 1S According to Schroeder, the L were wiH do two things. One, collect r ions, data from all the agencies, wh is to "will fill up the office," and t^ analyze and summarize. n the Three levels of reports will l"e printed, Schroeder said. One le ac" of data will be kept in the L it to office, a summarized version v tking g0 to General Assembly i reports of gross data will be kepi pu T? YOU DfSFRVI A BREAK TODAY W We Grow leader in the fast food business on Sumter Street in the Cornel ye are now accepting applicatic ortunity to get in on the ground f 1 . ? e industry. We offer excellent b< good opportunities for advancer our kind of place. If interested s< lr. John Hallberg at the above 1 NrV\ v' . DKaIa klf r\nk tl - a mwiv uj ueu nowaro prepare reporting 1 either the LAC office or at the agencies. A copy of the information will also be on file at the State ; of Library. the Eventually the state will have ical computer capacity to record every een facet of state government spen nes ding. "We would have the capacity of answering any question within has an hour," Schroeder said. ti a Until a uniform computer nd system is implemented, reports the will be done either manually or by p ler, agency computers. "This will the involve a major effort on the part C), of agencies and on the part of the Anriit rv 1? -JJ-J nuuiv vuuiiv.il, otiu ucuer (1UQ6Q. ing Although Schroeder thinks it the may be necessary in some cases to i to add extra personnel, especially in all the area of computer services and md time, he added, "I ould hope that agencies would not take this opAC portunity to enlarge staffs or aw budgets unnecessarily. On the ich other hand, I doubt they would." ivo, Schroeder estimates the cost of nrintintf rpnnrk frir tho *** I 0 . ?VI tllV 1UOI JfCUl be will be about $80,000. But, he advel ded, "This is still relatively cheap AC in comparison to benefits and vill savings of the act." ind One change made in the original t in See AUDIT COUNCIL, Page 3 HT?? I ym Again! I is expanding again. Our il Arms building will be i ^ ?ns for full or part time loor of the most modern snefits, flexible working nent. m at ion. ^