The gamecock. (Columbia, S.C.) 1908-2006, August 05, 1976, Page Page 2, Image 2
Fiscal report
and a statement of expenditures recon
for rent, contributions and other ploye<
r: a ??? 1 1 ' ? *
iiacvi cumgea ctnu cuniraciurai Kepi,
services. of wo
Also required are a statement of "TJi
expenditures for commodities, to be re<
be reported to the Division of The
General Services of the Budget and (LAC
Control Board, and an instm
organizational chart of all state consi
personnel to the State Personnel requii
Division. persoi
Although the university has sities.
maintained some internal Gee
reporting in these areas, the new execu
system marks the first time the possifc
state has attempted to create the sj
uniform statpwiHp ficool q"- -*-1
??v- sixiie
countability. Und
According to Brunton, the only chase
logical way of getting the reporl
materials required and keeping of Gei
them up to date is by the use of the for ui
computer. reporl
USC administrators have ex- exces
pressed concern that some vendo
systems, which took as much as Wh?
two years to develop, will now that r
become inoperable. "Changes will be rec
require a lot of work," Brunton order,
said. He added that implementing the v<
new systems tends to send costs chers
up. printe
One change will be in the An i
reporting of travel by university volum
personnel. As it is now, travel is piece
reported on an academic unit or buys t
departmental basis, but under the additi
new system will have to be of inf
reported by name of individual. there
mi- _ A - i
me aci aiso requires detailed 10-15 <
reporting of all state personnel on Cha
organizational charts. Such charts elude
would have to include all symb<
authorized positions, the personnel This
grade and compensation of each, in itse
as well as whether the positions are chara<
filled or vacant. tobev
"Listing more than 4,000 em- that tl
ployes on an organizational chart margi
is almost inconceivable, but the made
law says tnis snould be done," card.
Brunton said. The
M.D. Tavenner, personnel is fom
director, said the Personnel comm
Department is preparing to make includi
the transition into the new system, somell
"At this stage we think we know before
the intent and requirements, but "On<
we just don't know the it won
magnitude," he said. the pi
"It will be a massive effort to McEai
trap data and put it in the format Divisic
required," he added. Com
The department is awaiting no offi
clarification of the organizational will be
chart in regard to reporting Deparl
student employes. "We are do re]
anxious to get it behind us," utilize
lavenner said. Coop
According to Jack Cooper, Service
director of Computer Services, if the in!
South Carolii
Complete Wildernes
jsm ?
" qui
;i 11-7 30 M-F 940 HARDEN ST
;!; 10-6 Sat COLUMBIA S C
THE NORTH FACE !
* CAMP 7
;| ALTRA KITS
f VASQUE BOOTS
If PHOENIX KAYAKS
if WOOLRICH ALPt
| EUREKA TENTS
ing ?
is on students who are em- act. If departments decide
i for a short time have to be the computers, programs wi
there will be a large volume to be drawn up and reports
~1_ 1 1
i k mvoiveu. have to be printed. "This w<j
iere is some hope that it won't a lot of work," he said,
quired," he added. Cooper said the cost c
Legislative Audit Council plementing the act, if Cor
), the agency preparing the Services were involved, wo
ctions for compliance, is in excess of $100,000 for th
dering changing some year.
-ements in the reporting of An alternative to the qua
nnel for the state univer- reporting required by th
would be a system
.?? O-l i ? tin* ?
uge ocnrueuer, ivianagemeni Dy ttxcepl
tive director, said that it is Under this system only ch
>le universities may not have would be reported, instead
ame requirements as other information, Cooper explain
agencies in certain areas. Although most administi
ler the new system, pur- agree the implementation o
s by the university will be act will be costly, Brunton sai
ted quarterly to the Division "almost impossible to say
leral Services. Expenditures much it will cost." He adde(
nits of under $200 will be the university will be better a
ted in a lump sum and units in judge costs involved wh<
s of $200 will be itemized, by receives finalized procedurej
r. The LAC is in the proce
it this means, Cooper said, is preparing a second set o
uucu mure liuuriiiaiion win sirucuons to be sent out to all
luired to process a purchase agencies. The first set was s<
There will be an increase in all agency directors July
slume of work for keypun- critiquing and the LAC is
and a large increase in reviewing the critiques,
d output, he explained. ferences have been held with
in example of the increase in agencies having certain prot
e the bill would bring, every in complying.
of property the university While most USC administr
hat costs more than $200, in agree with the intent of
on to the some 100 characters Stevenson Act some express
ormation required already, that the state may have tak<
will be an increase of another more than it can possibly ha
?haractf?rs Cnnnpr sniH In :?
r? w~..v. aii un niLui view in eariy
racters of information in- Bernard A. Daetwyler,
every letter, number or president of finance said,
}1 punched. detail that has to be reportec
; increase creates a problem can't be handled. It will cos
If because every time a new state a lot to report witl
cter is punched it is subject ultimate good."
/rong, Cooper said. He added Although Brunton said he tl
lere is a one per cent error the intent and principles of th
n, and each time an error is are good, he added, "The exec
the computer rejects the is frightening and has the pote
of being self-defeating."
Division of General Services He explained the state still h
nulating a uniform code for do the fundamental work th
(ldifips that \im11 u
uavc lu ue necessary. "Agencies 1
ed on all purchase orders, established for certain funct
ling that has not been done and the university's function
in the state. educate," he said.
:e it's set up and operating, "I don't think there has bee
t be any more trouble than proper accountability (to
-esent system," Furman state), but in getting that
chern, director of the countability you do not war
>n of General Services, said, destroy what you are me
puter Services has received accountable," he added.
cial word on how reporting
; handled by the university.
:ments can either decide to
porting manually or can 1
computers, Cooper said. !.
er added that Computer I
3S already carries a lot of 1
rormation required by the
iam I
(8 Outfitter i 1
; B McDonald's, a 1
alitii noar> ? npwocf lnoafirtn
mbi 20 | I opening soon. V
| 1 employment.
29205 (803) 799-7571 i; I
ill Now is your opp
<fi TY PAPK IMP :: 1 restaurant in th
11 n schedules and
SIERRA DESIGNS |: | scneauies, ana
JAN SPORT ; I lVlrDoii'ilH'** i?* v
RAICHLE BOOTS | I Donald s is y
CHOUINARD || IV
ENLITE HIPCARRY I ,
CAMPTRAILS |
>a8e 1
to use H
u nave Mn?g?g|^R?
would |
be HHBHBH
en it m #
Agencies
{ in- w
f'3 for fiscal
n?w By un(ia S. Funaiole
Von" Associate Editor
those
)lems Although extensive rnnortinc
W 1 V'"C
expenditures is required by
ators newly adopted Stevenson Fis
the Accountability Act, there has b
*ear little complaint from agenc
'n,?n preparing to comply.
ndle. So far, across the board, it 1
been greeted by the state witl
spirit of cooperation I fii
. ? astonishing in view of
t ft? requirements," George Schroec
t the executive director of I
1 n0 legislative Audit Council (LA
. said.
tunks The LAC is the agency collect
e act the information required by
ution act?an act adopted by the state
;ntial . check the fiscal dealings of
state agencies, departments i
as institutions.
at 1S According to Schroeder, the L
were wiH do two things. One, collect r
ions, data from all the agencies, wh
is to "will fill up the office," and t^
analyze and summarize.
n the Three levels of reports will
l"e printed, Schroeder said. One le
ac" of data will be kept in the L
it to office, a summarized version v
tking g0 to General Assembly i
reports of gross data will be kepi
pu
T?
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ye are now accepting applicatic
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prepare
reporting 1
either the LAC office or at the
agencies. A copy of the information
will also be on file at the State
; of Library.
the Eventually the state will have
ical computer capacity to record every
een facet of state government spen
nes ding. "We would have the capacity
of answering any question within
has an hour," Schroeder said.
ti a Until a uniform computer
nd system is implemented, reports
the will be done either manually or by p
ler, agency computers. "This will
the involve a major effort on the part
C), of agencies and on the part of the
Anriit rv 1? -JJ-J
nuuiv vuuiiv.il, otiu ucuer (1UQ6Q.
ing Although Schroeder thinks it
the may be necessary in some cases to
i to add extra personnel, especially in
all the area of computer services and
md time, he added, "I ould hope that
agencies would not take this opAC
portunity to enlarge staffs or
aw budgets unnecessarily. On the
ich other hand, I doubt they would."
ivo, Schroeder estimates the cost of
nrintintf rpnnrk frir tho ***
I 0 . ?VI tllV 1UOI JfCUl
be will be about $80,000. But, he advel
ded, "This is still relatively cheap
AC in comparison to benefits and
vill savings of the act."
ind One change made in the original
t in See AUDIT COUNCIL, Page 3
HT?? I
ym
Again! I
is expanding again. Our
il Arms building will be i ^
?ns for full or part time
loor of the most modern
snefits, flexible working
nent.
m at ion. ^