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N,I The annual meeting of the Alum ni Association was called to order at 11:20 a. in., Monday, May 25, 1942, by the President, Mr. John V. Crews. The invocation was given by the ReY. Wilson 0. Weldon. ADDRESS OF PRESIDENT PRESIDENT CREWS: Profes sor Thomas told me this morning about an experience lie had when he was Dean of the Law School. He had a raw freshman class, their trousers hit somewhere between the knee and the ankle. He invited one of them to his home for dinner and asked him to'say grace. The boy said, "Professor. excuse me, for Christ's sake, Amen." So, I'm go ing to make my remarks brief and excuse me, for Christ's sake, Amen. Ve have been busily engaged in trying to keep up with students who are transferred from place to place in the armed forces; also with the civilian members of the Asso ciation. It is a real task to keep them informed and give them news of the activity of the Association as well a what is going on at the University. How well we have suc ceeded can be told by the letters of appreciation that have come to us. I -have been restricted in my activi ties because of the war situation. Dr. McKissick and his staff have been very much engaged in that. It is not only important for the purposes of protecting our country that people have backbone and brawn, but they must have brains. After all is said and done, it takes a human body and the activity of brain and body to win a war. I want to take this occasion on behalf of members of our Associa tion, as Well as parents of students, to thank the teachers and Presi dent McKissick and all who are en gaged in bringing up the students of this University, for instilling in them the right mental attitude in this time of stress. There is nc .radicalism in the national sense on the campus, no conscientious ob) jectors. And in that connection I want to say that I heard some time ago about one of the well-knownr members attending a meeting ini Washington where he was asked how we handle in South Carolinai the problem of conscientious oh jectors, lHe said, "Hell, we don't have any troub)le getting people to fight dlown our wvay. All the trouble we have is in keeping them from fighting." I anm very proud of the students and people of South Carolina. It is amazing to me how~ dreamers and teachers can eut out men of action. It is a pity to mc that the so-called dIreamners and the hard-boiled realists do not work4 close together and exchange ideas on their problems because they are indispensable to each other, and I predict that from this war wvil come a realizaticon that the dream. ers and realists have got to get to gether and remain closer togethel for the good of this nation and th people at large. Ralph Lewis and his staff descry a great deal of credit. I have no been of much assistance to then - . in the last -year. It has been diffi cult to find time and to get inter ested in the inner workings of -thi Assoctation. '1 want to be frank it saying -that I -have, not been ver: E FIEST AiPL 10TIG FOR -02 ,N .46V1- r C# Sia7C much use, but I appreciate the hon or of having served two years as President. (Applause). At the last session certain recoin mendations were made by Mr. Lewis as Executive Secretarv, and a resolution from the floor request ed that the recommendations be considered by the Council. I think it wise to have a report at this time front Harry Lightsey, Chairman of the Committee, to consider the ree onimendations. REPORT OF SPECIAL ALUMNI COMMITTEE MR. LIGHTSEY: In conform ity with a motion passed at the last annual session to set up a special committee of five members to con sider recommendations of the Ex ecutive Secretary, the Alumni Pres ident has appointed a committee consisting of John W. Crews, Ex officio Chairman, Harry M. Light sey, Claude R. McMillan, Frank P. McGowan, and Harold M. De Lorme. At a meeting of the special com mittee held May 2!, 1912, the sev eral recomnimendations of Alumni Secretary Lewis were considered, and minutes were submitted as follows: Alumni Class Funds "(1) Last year the Alumni Coun ci! adopted a plan whereby all wen iors who shared in starting a class fund would enjoy for the year fol lowing their graduation all services extended to regular members of the Association. One hundred forty seven members of the class of 1940 raised a substantial amount for the Class of 14 Fund, p ;eocicd a git to the University at the Alumni Luncheon last June, and enjoyed throughout the past year the privi leges of membership in the Alumni Association. "The class of 1941 has started a similar fund on a similar plan. "On motion, duly seconded, it was resolved that the special comi mittee approves the p)lan of extendl ing regular benefits of membership to members of the graduating class who cooperate in setting up such Class Funds and recommends that the plan be continued." Other Resolutions The followving resolutions were also duly secondled andl unani mnously carried: Appointment of Alumni Cornmitteas "RESOLV ED, that the special committee recommends to the 1942 43 President of the Alumni Asso ciation the appointment of commit tees on Finance, Student-Alumni Relations, Special Occasions, Legis lation and AMembership. Revision of By-L.ows "RfESOLVED, that the special commit tee recomlmendls appoint muent by the new Alumni President of a special committee to study new methods of electing officers and other revision of by-laws. General Alumni Assembly "RESOLVED, that the special conmmit tee recommends considera tion by incoming officers of the idea of an A nnual General Alumni As semibly, where full and serious con sideration could he given, without the distractions of reunions and homecomings, to vital problems andl policies, to learning of various phases of University life and Uni versity needs, to dliscussing affairs of the Association andl formulating programs for the upbuilding of the University." PRESIDENT CREWS: What shall we (10 with the report? .The Committees should be appointed by the incoming President, M fR. RICE: I've just come in and don't know if nominations for president are in order nowv, but I nominate John Crews to serve again, PRESIDENT tREWS: I ap preciate the hotnor very much but I mutst decline. A motion should be made from the floor that commit tees be appointed by the next presi dent. MR. GRIMSLEY: I move that the report just read be approved and ' members of the committees recommended be appointed by the incoming president. The motion was duly seconded and carried unanimously. REPORT OF EXECUTIVE SECRETARY PRESIDENT CREWS: Next is the report of the Executive Secre tary, Mr. Ralph Lewis. MR. LEWISY Mr. President, Ladies and Gent)emen: At the end of this fiscal year, June 30, 1942, it will be my pleasure to submit my second annual report as Executive Secretary of the Alumni Association. This report to day is to cover the activities to date. Alumni Records Again, while the work inside the Aluni Office probably has re ceived far less attention from alum ni generally than many less im portant activities, the work on the all-important records system, which we hope will serve as the founda tion for a worthwhile and lasting organized alumni effort, probably has required more attention than all other activities combined. Present addresses, individual bi ographical records, photogra,>hs, clippings, notes on personal ad vancement and much additional in formation still are being gathered for the files. The existing records are being checked, duplications and additions are receiving attention. and three new card files are being set up (1) alphabetically, (2) by classes and (3) by geographical lo caion1s, just as rapidly as other ac tivities will permit. Since Septem ber 1941, approximately 50,000 new cards have been installed in these three arrangements, and various smaller miscellaneous files have been set tip. While the first complete checking ot names and addresses will not be finished for many months, we hope now that sometime this summer the names and last known addresses of the students since 1880 will be gathered into the uniform three way card system mentioned above -an arrangement which is neces sary for the systematic checking and iling of names and changing adIdresses. (Cards for practically all men since 1880 are installed now. Cards for all of the women are yet to be prepared: and records of stu (kents prior to 1880, chiefly an his torical matter, have not been touched. WVe have not startedl the tremnendlous job of setting up an adlequate and permanent master cardl for each former studlent). You will he interested to know that work on the recordls has pro gressed to a point where, even un der ordinary conditions of peace time practically the full time of one person would he reqluired to do the work incident to keeping up with the changes of the 5,500 alumni who now are located. Please note that while only approximately 5,500 add(resses are "proved"' now, ap proximately 10,000 changes of adI dIresses have been enteredl in the records within the past 12 months alone. Selective scrvice and the changing conditions of the world have made our records work dloubly dlifficult. Although we are dloing our best on the recordls work, we arc actually losing addresses of many wh'lo already had beeni lo catedl. But even if it were not necessary to keep up constantly with the changing addresses of the located alumni, in order to keep from losing them, and even if se lective service had not created new problems, additional personnel would be needed to help to carry on the work of locating the two thirds of our alumni and alumnae whose addresses have not been "proved," to say nothing of work on publications, alumnI correspon dence, work in the field, and all of the other activities. F.vent after the files are set up, howvever, they will remain in a flutid condition, andt while it is naturally a task of great proportions to establish an entirely new filing system, it is sometimes a greater task to maintain it. Truly locating and keeping in touch with alumni upon whom the sun never sets is a treThendous task-a tagk in our case that cannot possibly be accomplished at the present rate and on the present.hbudgt. mnual Alumni Clubs and Local Programs It has been realized from the be ginning that organized units did not exist in our Association, and that they could not be organized efficiently without adequate files. It has been realized also that a handbook for local clubs would be needed, and the Alumni Secretary has done considerable work on preparation of a brief alhmni hand book to be used as a guide for local alumni organizations, setting forth the reasons for clubs, how they op erate, why they operate, and the work entailed; but we have felt that the records were not yet in condi tion to warrant getting out the handbook-and, besides, it has not been humanly possible because of lack of time to finish the job. The pity is that the clubs are not in operation now, for they are needed now! While we realize that these are difficult days to organize new alumni clubs, we hope to en courage and assist local groups to hold smaller meetings and make thein count in setting up programs of worthwhile service to themselves and Alma Mater, particularly in such important matters as sending students to Carolina and keeping the University in the minds of the people back home. - Alumni Publications and Other Mailings Last year two issues and a sup plement of the Alumni News, the new alumni magazine, were placed in the hands of 6,000 former stu (ents. rhis year, in the interest of time-saving and to conserve funds, we have not issued the alumni magazine as such, but have sent The Gamecock, with a special alum ni section, and many news letters, hulletin-, University auto plates, and other mailings. We estimate that more than 150,000 pieces of mail have been sent to over 6,500 alumni and alumnae since July 1, 1941, Although there is no satisfactory substitute for an alumni magazine, the alumni page in The Gamecock seems to have been a rather happy solution, for it has enabled us to reach the alumni members prac tically every week with news of the University and the alumni, to save . sIme time and money (which couk not have been sparedl to prepare a great dleal of alumni news "copy' andl issue an alumni magazine ever3 week, or every month, or evem every quarter), and it has helped u to keep the activities of the alunmn before the students. With our records inadequate, in. complete and lacking uniformity an enormous amount of extra ron tine work has been spent in gather. ing andl preparing alumni notes, bhu the effort seems to have beet worthwhile, for reactions indicati that the alumni appreciate the "per sonals," which help them to keep ii touch with their alumni friends, fal more than any other feature of the publication. Alumni publications are perhap the most powerful medium of in terp)reting to the former student the program and ambitions of the li niversity, and the policies and aims of the Alumni Associationi andl we hope that publications fo the alumni can he made even mor effective organs for keeping th alumni in touch with the Universit' andl with each other. Contacts with Students Again, constant effort has beei made to keep in touich with thme stu dlents, our future altmini, andl t present thme Association to themi a a constructive force for the upbuild ing of Carolina. During the wveel of the last Carolina-Clemson foot Iball game, over 1,200 students visit ed the office, nmany for thme firs colors, with the compliments of the Association. An encouraging fact is that ,over 75 students assisted with arrangements for Homecom ing, and we have accounted for more than 1,000 under-graduates who actively participated in one or more of the several features of the last Homecoming program. The Alumni Office 6 frequently co operates with student service or ganizations in handling alumni and student projects. AA Class of 1942 Become Active Alumni This spring the Association (lid not follow the plan initiated last year of tendering the members of the graduating .class a dinner at which alumni officers and speakers contacted the seniors to help pre pare them to assume the alumni re lationship. (This did not seem to be a year for parties, and our bud get has been even more strained than it was last year). Again this year, however, the two groups, law and academic, were encouraged to organize themselves into alumni classes before leaving the campus. Again we extended to all seniors who shared in starting a class fund, for the first year following their graduation, all services that are en joyed by regular members of the Assiciation. Ve don't have the finvl report on the project, but the class has raised a substantial amount for a class fund to help to finance class reunions and other class projects, such as gifts to the University and scholarships, and is preparing now to present its first gift to Alma Mater. (Well over 100 members of the class have con tributed one dollar each to the fund and, thereby, have become "special" members of the Ass6ciation for next year). The class has decided that the fund is to be handled by a Class Executive Committee with the aid of the Alumni Office. Our Student-Alumni Program I believe one of the biggest steps forward being made by the Asso ciation is in the matter of student alumni relations--or we mnigh t call it "cultivating the undergraduate.' UJnquestionably, an alumni presi. dent, an alumni secretary, or any other alumni officer, cannot gener ate loyalty when stuident days are over; all we can do is to coordinat< the spirit that comes to men and women through the years of col lege life. T1he obvious objective ol a University is to prepare studlents for their life's work; the objective of a student-alumni program is tc help Carolina to prepare students for their life as alumni. We arc laying much emphasis on the prop osition that "the studlent is th< thing." Carolina is run, not for th< Board of Trustees, not for the fac ulty, but for the students. Anc alumni iAe made on the campus. I' we can enlarge on a student-alumn program as we hope to do, it wvil be no surprise to the boy when h< becomes an alumnus, or to the gir when she becomes an alumna, tc find the University genuinely in, terested before position andl wealtl have comte, and lhe or she will nol be skeptical of the advances of th< Alumni Secretary or other Univer sity representatives. There are many projects in omi studlent-alumnli programn that w< hope to put into effect to an in. creasing degree. Some of then are: (I) One-half hour discourse eadl year to the student body otitlining the work of the Alumni Association (2) A program furnished by th< -Alumni Association for chape p)eriodl once each semester; (:m) Alumni Council memb)ers speaking to seniors and freshme, once each year; (4) Bringing to tihe attention o stud(enlts the achievements of alum, mu; (5) \'Vhenever opportune, telling stud(enlts of somec unselfish servic< clperformled by an alumnus; (6) Perhaps an undergradluate es. -say contest on the meaning an< purpose of an alumni organization (7) Peomotion of a series of le iU//f eet tures, preferably to be delivered by I alumni, on University history, tradi. t tions, accomplishments and ambi tions; (8) Advisory work with the Uni- t versity news editors; - (9) A student staff to help with 1 the alumni magazine and alumni office routine; (10) Student speakers at alumni meetings. There is an unlimited field in this program of cultivating the under graduate. We have a long way to I go, but we have a good start, and if our program can be carried out, I am confi(it that a good many of t our alumni problems will be solved. Concrete Service in the War Effort Another field in which we have rendered real service is in the war effort, in activities in which that service would help our own alumni or the prestige of the University. Many government agencies have called upon us for list after list of men and women qualified to do certain types of vital war work, and we have spent many weeks in checking records and compiling lists which have teen of real ser vice to Washington and our fellow alumni. Some of the agencies call ing upon the office for information, alumni lists, addressing envelopes, mailing letters, placement, and other cooperation are: The Marine Corps. The War Department (several sections and divisions). The Navy Department (several sections and divisions). The Treasury Department. The Employment Service. The Civil Service (several times). The Nursing Council on National Defense. The United Service Organization, and so forth. I am glad to report that in the case of every such request, the best available of the information sought has been compiled, checked, and furnished, and/or that what ever service has been requested has been performed on time. Thousands of iames with ad dresses have been submitted for placement. Many have been placed. (A shameful, but interesting, tact is that x%hPIn the defense effort started, we had many alumni graduate engineers, for instance who were operating filling stations or engaging in other typer of em ployment where their abilities were not utilized to the mnaximun). We're still being called upon for information about alamni to serve in the war effort, and many may be missing opportunities that we could throwv their way if their names, ad dresses, training and qualifications were on file and up-to-date in the Alumni Office. And I believe that when this war is over, if our alumni records and whole alumni program are not in condition to be usedl in the field of placemen t and replacc ment, we're going to miss one of the biggest opportunities in our his tory to create good will for Caro lina that will be sorely needed in the (lays ahead. Trhe Association has paid special attention to our ahimn'i in various THE ALUMNI IN WAR Al BUILDS AND MAINTAINS REC4 FURNISHES VITAL PLACEMEb PROVIDES FACTS ABOUT ACI HELPS MAINTAIN ALUMNI A SURVEYS FOR SUPERIOR STUI ENCOURAGES THE UNIVERSI' REPRESENTS AND INTERPRET Active membership gives you e And your membership will heli jobs ever tackled by your Alt publications and news letters to the armed forces. ~To insure the continuation of will be necessary to get many ne make this self-evident: (1) oui addresses (which has more than n0w the office is losing, not gail i? imperative that we have more in the office; (2) costs of mate have increased tremendously; (3 are already in the armed forc4 (which makes our service to the ing expense, as well as an evei good will for Carolina); (4) m< contributions helped to finance themselves in the armed forces, eplace them in carrying on this Regular alumni dues are $3 a ing some in the service, are ma Your fellow alumni on the fi1 name on that membership rostei mates and friendset' pu... it oranches of military service. At he request of the War Department, ve'sponsored a program to dedi ate a football game last fall to our nen in uniform, and invited all to Atend the game as guests of the Jniversity. The office maintains a special file >f all men known to be in the irmed forces, and does its best to ceep up with them, writing them >ersonal letters and sending copies >f The Gamecock, news letters, eaflets, University bulletins, clip. >ings, stickers, addresses of friends, )ictures of May Queens-anything o maintain close relationship with he boys who wear the uniforms. rhis undertaking alone is tremen lots and expensive, but we know t is appreciated, for hundreds of nthusiastic letters tell us so. We )elievc we're helping to maintain norale of our men in the service by <eeping them in touch with their .ellow-alumni and their University, mtd there is no doubt that we- are TH E!K CAR,arinA helping to hold their interest and loyalty for the post-war period. (Again-alumni records are more difficult to maintain now, but alum. ni publications and alumni records become more important as our former students become moie wide. 13' scattered throughout the world and cannot be reached through state newspapers). Meetings and Contacts with Alumni Again during State Fair week, through the cooperation of Director Ward of the Extension Division, the office sponsored an Alumni Service and Contact Center in the University Booth at the fair grounds. Similar centers have been main tained at other functions where many Carolina alumni were gather ered, thus presenting wider oppor tunities for making personal con tacts with the alumni. Effort has been made to keep in contact with the alumni teachers, and a special file on teachers htas been set up and improved from time to time. During the year alumni meetings have beeni held in' every general section of the State. Several special meetings have been held. Approximately 800 alumni have visited the Altumni Office. A total of approximately 3,500 personal contacts with former students have been mnade by the Alumni Sec (CONTINUED ON PAGE "f ASSOCIATION ND PEACE )RDS OF UNIVERSITY ALUMNI IT INFORMATION I IEVEMENTS OF ALUMNI LORALE ON ALL FRONTS )ENT MATERIAL rY'S TRAINING PROGRAM 5 A GREAT UNIVERSITY share in all of these activities. to carry on one of the biggest imni Association--sending our oil located Carolina alumni in this service for the duration, It w members. A few simple facts records work on the changing + trebled) has increased so that ling, "proved" addresses, and it personnel to carry on the work rials used in the Alumni Office many hundreds of Carolinians s, and more are joining daily noen in uniform an ever-increas -growing opportunity to create iny Association members whose this service last year are now md new members are needed to work on the home front. ear, and many members, includ king additional contributions. 9 pating fronts want to see your with the names of your class there..-NW!